Privacy Policy – IEEE UAB Student Branch

Last updated: September 13, 2025

Welcome to the website for the initiative to create the IEEE Student Branch at the Universitat Autònoma de Barcelona (UAB). Your privacy is of the utmost importance to us. Through this policy, we aim to explain in a clear and transparent manner what personal data we collect, how we use it, and what rights you have over it.

Important Notice: The IEEE UAB Student Branch is currently a student-led initiative in its formation phase. It is not yet formally established as a legal association in Spain.

1. Data Controller

The data controller responsible for the personal data collected through this website is the promoting committee of the IEEE UAB Student Branch.

For any inquiries related to your personal data, you can contact us at the following email address: uab@ieee.cat

2. What personal data do we collect?

We collect different types of data depending on how you interact with our website:

  • Identification and contact data: Name, surname, email address, and student ID number (NIU), which you voluntarily provide when filling out registration forms, interest lists, newsletter subscriptions, or event registrations.
  • Academic data: The degree program and academic year you are enrolled in, to help us tailor our communications and activities.
  • Technical and browsing data: IP address, browser type, operating system, and other technical data collected automatically through cookies or similar technologies to improve the functionality of the website.

3. For what purpose do we use your data?

Your personal data will be used for the following purposes:

  • To manage interest registration and membership: To administer the list of students interested in joining the branch and, in the future, to formalize their membership with IEEE global.
  • To send communications: To inform you about our activities, events, workshops, news, and other relevant opportunities through our newsletter or emails, provided we have your explicit consent.
  • To organize and manage events: To handle your registration and participation in the activities we organize.
  • To analyze and improve our website: To understand how users interact with our site and thereby improve its content and functionality.

4. Legal Basis for Data Processing

The legal basis for processing your data is primarily your explicit consent, which you grant by filling out a form, subscribing to our newsletter, or registering for an event.

We may also process your data based on our legitimate interest in ensuring the security of the website and analyzing its performance.

5. How long will we keep your data?

We will retain your personal data as long as you maintain your interest in being part of our initiative, remain subscribed to our communications, or until you request its deletion.

6. Who do we share your data with?

Your data will not be sold or rented to third parties. However, it may be shared with:

  • IEEE (Institute of Electrical and Electronics Engineers): Once the branch is formally established, member data must be shared with the global IEEE organization to formalize membership and provide access to the corresponding benefits.
  • Service providers: We use third-party tools to manage our communications (e.g., Mailchimp), organize events (e.g., Google Forms, Eventbrite), or analyze web traffic (e.g., Google Analytics). These providers act as data processors and have their own privacy policies.
  • Competent authorities: If we are required to do so by a legal obligation.

7. Your Rights Over Your Personal Data

In accordance with current regulations, you have the following rights:

  • Access: To request what personal data we hold about you.
  • Rectification: To ask for the correction of inaccurate or incomplete data.
  • Erasure (Right to be forgotten): To request the deletion of your data when it is no longer necessary.
  • Objection: To object to the processing of your data for specific purposes, such as direct marketing.
  • Restriction of processing: To request that the use of your data be restricted.
  • Portability: To ask that we provide your data in a structured, commonly used format.

To exercise any of these rights, please send an email to uab@ieee.cat, clearly stating your name and the right you wish to exercise.

8. Data Security

We have adopted appropriate technical and organizational measures to protect your personal data against loss, unauthorized use, or improper access.

9. Cookie Policy

Our website uses cookies (small text files stored in your browser) to function correctly, improve your experience, and analyze our traffic.

You can change your preferences or withdraw your consent at any time through our cookie settings panel, available in our Cookie Policy.

Additionally, you can manage cookies directly from your browser settings. Please consult your browser’s instructions (Chrome, Firefox, Safari, etc.) to learn how to block or delete them.

10. Changes to this Privacy Policy

We reserve the right to modify this policy in the future. Any changes will be published on this page, so we recommend you review it periodically.